Did you know the average worker gets distracted on the job about once every 10 and a half minutes? This might not seem like a big deal….that is, until you realize that it takes an average of 23 minutes and 15 seconds to get back on task once an interruption occurs. That’s a lot of downtime during any given day.
So, what gives? And more importantly, what can you do about it? As property managers, we are a busy bunch, which means we are even more prone to workplace distractions. Here are a few proactive things you can do to help your team maintain focus.
Set (and stick to) a quota for meetings
Scheduling team powwows is one of the biggest time wasters in the workplace. Make sure that these gatherings are absolutely necessary (i.e. they cannot be handled via other means, such as email or instant messaging). For those situations that can’t be avoided, set and maintain a maximum time for meetings company-wide. (Here are a few other tips for making the most out of meetings.)
Schedule time for “deep work.”
There are several tasks that property managers must perform that require a certain degree of concentration. To limit distractions, it can be helpful to have time built into the daily routine that is dedicated solely to these “deep work” tasks, during which time office doors should be shut, phones should be put on “do not disturb,” etc.
Learn how to prioritize
One of the biggest difficulties modern property managers face today is failure to identify what items on their to-do lists are most important. When everything seems urgent, it can be challenging to focus on and complete the tasks that truly have an impact. To combat this, have team members list out all of the things they need to accomplish each day and prioritize them in order of importance. This list can then be used as a roadmap to keep everyone on track and productive.
Limit email activities in the morning
Many productivity experts have advised against starting the day with email. That’s because the first few hours of the day tend to be the most productive, which means they are best allocated toward tasks that require focus and concentration. It may be a difficult habit to break, but having your team members wait until 10 am (or later) to check email could pay off with a boost in productivity.
Lastly, property managers can benefit from available technology, such as software and automation. This can facilitate a shift in repetitive, time-consuming tasks from human to machine, thereby dramatically streamlining operations. If you’re not yet using the tools that are available to you, the time to start is now. Click here to schedule an online product demo today!