Property managers wear a lot of hats. Some days it can seem like you’re being pulled in a dozen or more different directions, which can make getting things done quite challenging. If you feel as though you’re always chasing your tail or you just could use a little improvement in this area, here are seven hacks that should help bring your productivity to the next level.
Schedule meetings sparingly.
If there’s one thing that will suck the time right out of your busy schedule it’s meetings. And sadly, they’re often unnecessary. To get the most out of your limited availability, avoid meetings as much as possible. Instead, use collaboration tools like email and chat. If the subject matter absolutely does require a sit-down, follow these tips to optimize the time and make it most effective.
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Analyze your to-do list.
Sit down and take a look at everything you’ve got on your schedule. Ask yourself, are all of these tasks really a wise use of your time? Is there anything on your list that could be removed or possibly consolidated into another item? Or, perhaps there are some things that could be delegated to one of the other property managers in your office who has a lighter schedule. Be honest with yourself and remember, there’s a big difference between being busy and being productive.
Cut big tasks down to size.
Having a huge project hanging over your head can feel overwhelming, which can actually make you less productive. Try taking those bigger tasks and cutting them down into smaller, “bite-sized” action items. They won’t seem so monumental that way, and as you tackle each one, you’ll feel good about your progress which will keep you motivated.
Evaluate and prioritize projects.
What are the most important things you’ve got to do today, tomorrow or this week? By taking the time to evaluate all of the tasks and projects you’ve got on your plate and prioritizing them by level of importance, you can much more effectively plan out your schedule and accomplish what needs to get done.
There’s a reason why some of businesses’ most influential and successful leaders – like Richard Branson – incorporate exercise into their daily routines. It’s because people who exercise are more productive. Think about it. When you get your body moving and the blood flowing, you’ll experience more natural energy and alertness. Exercise has even been shown to improve brain function. So, if you need help in the productivity area, make a point to include physical activity into your daily schedule.
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Cut the cord.
If you’re like most property property management professionals, you probably have a smartphone and you probably use that phone quite frequently. Unfortunately, being tied to a mobile device can really derail your ability to focus and stay on task. If this is a temptation for you, make an effort to separate yourself from your phone. Put it in your desk drawer or keep it in your coat pocket. Make a rule that during office hours, your phone should be used for business purposes only.
Take more breaks.
You may be wondering how taking more breaks could possibly improve your productivity, but believe us – it’s something that has been studied and proven to be effective time and time again. When you allow yourself to step away from your work at various intervals throughout the day, you’ll be able to clear your head and get a fresh perspective. That way when you sit down to get back to the task at hand, you’ll be in a much better frame of mind and ready to really get things done.
In order for busy property managers to remain relevant in such a highly competitive and fast-paced industry, they must find a way to maximize their time and use it most effectively. The tips above should help you get a better handle on your daily schedule and make the changes necessary to become more productive and successful.
Find out what more you can do to boost the productivity of your property management business. Download a free copy of The Property Manager's Guide to Maximizing Productivity.