In the property management industry, there is a fine line between being busy and being productive. It’s easy to become bogged down with all the little tasks that take your focus away from what’s most important. As a manager, it’s essential that you help your team make the most of their working hours. This starts with identifying what things might be standing in the way of maximum productivity. To get you started, here are six common pitfalls to be on the lookout for.
Lack of Organization and Prioritization
This starts with leadership and trickles down to each individual employee. It is management’s job to make sure everyone knows exactly what role they play in the big picture and has clearly defined expectations. Employees must then use these guidelines to organize and prioritize their workload so that they are the most effective. For those who struggle in this area, here are a few expert organization tips.
Feeling stressed at work is normal from time to time, especially in the property management industry. In fact, in some cases, stress can be a motivating factor. But when it’s constant or to an extreme, it can have the opposite effect, leading to increased absenteeism, costly mistakes, poor morale and more. If you notice that one of your employees seems particularly frazzled, it’s in everyone’s best interest that you get to the bottom of why and take measures to alleviate the situation.
Without question, technology plays a central role in the modern business world. But when the tools, systems and applications you and your team are using become outdated, it can cripple productivity. To the contrary, arming your employees with a powerful, comprehensive property management software solution can streamline operations and skyrocket production. To be safe, partner with a provider that is committed to ongoing research and development so you’ll know the product won’t go stagnant.
Lack of Communication
Working as a team can help your employees sharpen their skills, expand their horizons and push their limits, all of which can benefit the organization as a whole. But doing so effectively requires open and ongoing communication. Without this, the result will almost always be chaos and ineffectiveness. This is especially true in a hectic industry such as property management. It’s critical that leadership prioritize and facilitate collaboration, both amongst team members as well as interdepartmentally.
Lack of Motivation
There is a direct link between productivity and employee motivation. Team members who aren’t motivated to perform at their best not only hurt themselves, but they can negatively impact everyone around them. While there is no magic formula for motivating employees, there are certain general guidelines that can be applied in most situations. Here are five tips to get you started.
Last, but certainly not least, productivity can wane when management isn’t doing their own jobs effectively. The best way to turn things around is to identify which management style is best suited for your team. For instance, some teams are more responsive when they receive ongoing support and specific instructions while others perform better in environments with more autonomy. Take the time to get to know your employees and be willing to adapt your own approach to help them reach their fullest potential.
What did we miss? What steps have you taken in your property management company to help maximize productivity and get the most out of your team? Please share your insight in the comments.